Moving Your Business

Office Relocation Checklist

Office moves are often difficult, but necessary. In order to help minimize the chaos and disruption to business flow associated with a change in location, we have assembled the most common business moving tasks here to help with your move.

And we’ve found the best moving team in the land to help with your move!

Call or email Shane at Nomad Logistics – 303-250-2481 or shane@nomadlogisticsllc.com and tell him we sent you.

Physical Planning

For any move, start planning at least 3 months prior to physical move
Determine a timeline and budget for the move
Get quotes from 3 different vendors for all work required, including office movers
Obtain a floor plan of your current and future offices
Create and seek approval of layout of proposed furniture, office technology orientation/office layout
Obtain quotes on required build-out at new location
Identify analog & data lines on the floor plan
Identify jack locations for voice and data
If modular furniture is being used identify the network cabling
Obtain bids for telecommunications and IT work that is required
Begin compiling costs for move budget
Evaluate new location to determine if there are any special limitations for movers
Assign each new office space an identification number
Record all of the information you have assembled

Teams

Create teams for each of the following segments of your business: computers, testing, office technology, network and communicating to other personnel
Develop a list of back-up team members
Review all layout plans and jack locations for all equipment with team leaders
Create an outline for each team member and vendor as needed
Meet weekly to set and review goals for each team

Labeling for Move Day

Label analog lines “V” and data lines “D”
All wiring should be labeled with the device ID to which it belongs and its location
All computer equipment should be labeled with the identification number assigned to the new space
Label all boxes and binders with the identification number of their new home
Color code labels for items belonging in network rooms or other common areas. Each color should correspond to a unique common space in the new location. At the new location the color should be clearly present on the door or wall space next to the door for easier unpacking
Place each color on the building layout diagram you have created
Ensure all team members are familiar with coding system
Communicate color coding system with your movers along with a copy of the layout

Wiring/Cabling/Phone/Internet/Etc., or Just call us – We’ll coordinate this for you at no additional charge!!

8 weeks in advance, determine which type and speed of internet services are available at the new location
Most data circuits require at least 6 weeks to complete installation and testing
Identify the telephone / server room at the new location and label it on the floor plan
Make the effort to centralize the new server room–it saves time and money and avoids data degradation
Confirm minimum requirements for server room are met. (electrical, cooling dimensions, security etc)
Schedule office cabling weeks in advance and in accordance to project timeline and obtain outside consultant if required
Test all network connectivity as soon as possible so problems can be corrected
Use layout of desks to estimate cable size requirements
Plan for any future configurations and ask for extra cabling where expected
Test all backup batteries for phone switches and servers and take inventory of all sites- replace if needed
Contact vendors for 800 numbers and schedule cutover date. Test the new phone lines several days before the move
Disconnect all paid lines at old location
Review the programming and routing on the voice mail system to make sure everything is working as it should
If the ISP is changed from the current provider identify any changes that ay be required to Company website

Don't Be Shy

Feel free to drop us a line anytime and one of our team members will be happy to help